Financial Support Officer (Newham)

We are currently recruiting for a Financial Support Officer in Newham.

Pay rate: PAYE 18.76 per hour/UMB 23.34 per hour

Contract duration: Temporary ongoing

Department: Financial

Purpose:

To maintain the financial health of the service by:

• The provision of high-quality financial advice to managers including financial research and investigations.

To effectively deliver financial support services by:

• To provide a range of control, and financial admin tasks delivering financial support to the service.

• Delivering an excellent support service to the FleetCare management team in the areas of procurement, payments, accounting and financial management.
• Assisting with the preparation of capital and revenue budgets, and budget monitoring.
• Taking responsibility for cash control and accounting, banking arrangements and facilities, credit and debit card arrangements and facilities, cheque reconciliation and control.
• Contributing positively to the overall wellbeing of the Council and the service.
• Act as the Fleetcare champion for Oracle One prior and post implementation.
• Ensure all suppler invoices are processed on time and liaise with Finance to ensure prompt payment.
• Produce all SLA’s on behalf of Fleet Management.

Duties: 

Financial management:

• To provide financial advice and support to FleetCare management team. To advise colleagues within the service on financial control and financial management.
• To liaise with colleagues in relevant services to ensure the provision of all necessary information, required for accounting and audit purposes, and in connection with asset registers.
• To advise the FleetCare management team on requirements and procedures for budget monitoring, end of year process, audits and financial management.
• To maintain budgetary control procedures, so ensuring best use of resources and avoiding improper or inefficient practices;
• To advise the FleetCare management team of any matter that undermines the integrity of the Service budget including weaknesses in financial controls within the Service.
• To assist the FleetCare management team in the monthly budget monitor and forecast for the Service to ensure: spend is on target, high trends in spend are identified and managed, take appropriate action for any anomalies and challenges, and forecast additional spend when required i.e. overtime
• To use the principles of performance management to ensure personal and Service objectives are met or exceeded.
• To adhere to the Council’s behavioural standards and equal opportunities policy.
• To maintain financial control procedures, so ensuring best use of resources and avoiding improper or inefficient practices within the Service.
• To liaise with Finance, when required, and to respond promptly to their advice and recommendations.
• To be responsible as directed by the Assistant Transport Manager for the reconciliation of specific systems and accounts, extracting systems data where necessary.
• To contribute towards the delivery of the Council’s key objectives.
• To provide budgetary management support to the FleetCare management team which is of the highest quality, incorporating best practice and standards.
• To promote actively the Council’s policies on equal opportunities in all respects by delivering, upholding and encouraging the highest standards of behaviour;
• To undertake other duties and responsibilities of a similar nature which reflect the level of those described above that may be required by the FleetCare management team.
• To ensure all FleetCare purchase order are raised correctly.
• To ensure all invoices are passed for payment within the accepted timescales.
• To ensure all requests to purchase items are approved and completed using the Council’s relevant procurement method.
• To be a Champion for Oracle One representing Fleetcare and ensuring Fleetcare is fully prepared.

Experience: 

• Experience of using financial and budgetary information
• Experience of IT applications, financial systems and there use.
• Experience of using Microsoft office packages
• Experience of organising meetings including agenda management and taking action notes.

Knowledge and Skills:

• Ability to make an effective contribution to service planning.
• Good written and verbal communication skills
• Ability to work effectively as part of a team.
• Ability to work on own initiative and manage a significant and varied workload with competing demands.
• Knowledge of the Freedom of Information Act and the Data Protection Act
• Understanding of the importance of performance management and achieving business efficiency
• Able to understand and interpret a wide range of financial data.

Apply online or contact Terri O’Keefe on 01925 377 878. You can also email terri@peelsolutions.co.uk for more information on this role.